What a CMMS Actually Costs a Small Crew
Most vendors put the number behind a demo request. Here is how CMMS pricing is normally structured, where the cost hides, and exactly what you would pay here.
- Fluorescent ballast×1$24.00
- T8 lamp×2$9.00
Four places the cost usually hides.
Per-technician seats
Priced per user per month, so every tech you add to the field raises the bill — often at the same rate as an admin.
Implementation fees
A one-time setup or onboarding charge, sometimes larger than a year of subscription for a small team.
Feature tiers
Preventive maintenance, reporting, or inventory gated into a higher plan than the one you were quoted.
Annual commitments
A yearly contract, which is awkward when your crew doubles in summer and shrinks in winter.
What you would pay, by crew size.
| Team | Per month | Per year |
|---|---|---|
| 1 admin, no techs | $40 | $480 |
| 1 admin + 1 tech | $60 | $720 |
| 1 admin + 3 techs | $100 | $1,200 |
| 1 admin + 5 techs | $140 | $1,680 |
| 2 admins + 8 techs | $240 | $2,880 |
Add $20/month if you want preventive maintenance scheduling. Nothing else is metered.
- No implementation or onboarding fee
- No per-work-order, per-asset, or per-location charges
- Reporting and inventory included at every seat count
- Month to month — add or drop seats as the season changes
- 15-day free trial, no credit card, no demo call required
Three questions worth asking any vendor.
What does a tech seat cost?
Ask for the price of the crew you actually have, not a starting-from figure for one user.
What is not included?
Get preventive maintenance, reporting, and inventory confirmed in writing at the quoted tier.
What is the total first-year cost?
Subscription plus setup plus training. That number is the real comparison.
See the full pricing page or how it fits a two-to-ten person crew.
Straightforward, per-seat pricing.
No setup fees. No sales calls required. Start with a 15-day free trial.
- Full admin access
- Unlimited work orders
- Cost reporting & search
- Inventory & locations setup
- Technician access
- Mobile-friendly entry
- Add or remove anytime
- No per-work-order fees
Common questions.
- Why do most CMMS vendors hide their pricing?
- Enterprise CMMS pricing is usually quoted per user per month with a required annual contract, an implementation fee, and tiers that gate reporting or preventive maintenance. Quotes vary by customer, so the number goes behind a demo request. Our pricing is published because it is the same for everyone.
- What does Simple Smart CMMS cost?
- $40 per month for an admin seat, $20 per month for each additional user, and an optional $20 per month preventive maintenance scheduling add-on. No implementation fee, no annual contract, and a 15-day free trial with no credit card.
- Are there per-asset, per-work-order, or storage fees?
- No. Work orders, locations, sub-locations, inventory items, and reporting are included in the seat price. You pay for people, not for how much you use the system.
- What happens in the off season?
- Billing is month to month. Seasonal crews add seats in spring and drop them in fall, and the data stays intact either way.
Ready to start without a sales call?
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