Building & Grounds Maintenance Software
Simple work order and maintenance management software built for small teams, not enterprise budgets. Track work orders, inventory, and preventive maintenance for your buildings and grounds — in one CMMS designed for small organizations.
- Fluorescent ballast×1$24.00
- Wire nuts, small×3$1.50
Why most building and grounds maintenance software doesn't stick.
Enterprise CMMS platforms are overbuilt for small organizations. Small maintenance teams aren't short on effort — they're short on a tool that fits how the work actually happens in the field, on a phone, between calls.
The parts log is on paper.
Or in someone's truck. Or in a text thread. Either way, nobody knows what was actually used last month.
The board asks what it costs.
When the council or board asks what the harbor or the grounds actually cost to maintain, you guess. The numbers exist — they're just scattered across crews, receipts, and memory.
The reports are late, or they don't get done.
Existing CMMS tools need training. Techs won't use them in the field. So the data never makes it in, and the reports stay blank.
Work orders, inventory, and PM scheduling — in three steps.
- 1
Create the work order
Pick a location, write what needs doing or what got done. Takes under a minute on a phone.
- 2
The system fills in the rest
Category gets tagged automatically. Parts mentioned in the description get matched to your inventory and costed out.
- 3
Pull the report
Search any location, part, or category and get a clear, detailed cost report instantly — exportable for the council packet or budget meeting. No spreadsheets.
Everything a small building or grounds team needs — nothing they don't.
Plain-language work orders
A tech writes what they did in normal English. The system reads it, tags the category, and pulls the parts used — automatically.
Real cost tracking
Every log entry rolls up labor and material cost automatically — no extra data entry. See what any slip, building, or grounds area actually costs, by category and by period, ready to export.
One search bar, not ten filters
Type a location, a part, a category — get a clear picture instantly. No filter menus to learn, no report builder to fight with.
Works on the phone in your pocket
Mobile-first input designed for gloves and sunlight. No app install. Just open the page and type.
Location-aware
Track work and cost by site, building, slip, field — whatever your facility structure looks like. We set it up with you.
Your data stays yours
Export anytime. Cancel anytime. No long contracts, no vendor lock-in, no held-hostage data.
Built for teams like yours.
Small organizations that maintain real places — harbor departments, marinas, municipal facilities, school districts, and parks teams — use it every day.
Straightforward, per-seat pricing.
No setup fees. No sales calls required. Start with a 15-day free trial.
- Full admin access
- Unlimited work orders
- Cost reporting & search
- Inventory & locations setup
- Technician access
- Mobile-friendly entry
- Add or remove anytime
- No per-work-order fees
Questions we hear most.
Do my techs need to install an app?
No. It runs in any phone browser. Bookmark it to the home screen and it behaves like an app — no app store, no IT ticket.
Who owns the data we put into the system?
You do. You can export your work orders, inventory, and cost data at any time. If you cancel, we hand the data back — no lock-in.
Do we need IT to set this up?
No. Most teams are running within an hour. If your facility structure is unusual, email us and we'll set up your locations and categories with you personally.
What if my techs aren't comfortable with computers?
The whole point of the system is that they just type what they did in normal English. There are no dropdowns to navigate, no parts to look up. If they can text, they can use it.
Is there a contract or minimum term?
No. It's month-to-month. Add or remove user seats anytime — you're only billed for what you use.
Is my data secure?
Yes. All data is encrypted in transit and at rest, hosted on enterprise infrastructure, and isolated per organization. Only your team can see your data.
Different question? Email us — a real person reads every message.
Questions? Send us a message
Tell us about your buildings, grounds, or harbor operation and we'll get back to you quickly. Or email hello@simplesmartcmms.com.
Visit the full contact pageReady to get started?
Sign up and start your 15-day free trial — or email us first if you want help setting up your locations and categories. We're happy to walk you through it personally.